Design
Challenge definition workshops, success criteria alignment, participant recruitment strategy, mentor/judge coordination, and event structure design tailored to your specific innovation goals.
Professional Hackathon Services
End-to-end hackathon design, facilitation, and follow-through. We do not just run events—we engineer business outcomes.
Full-Service Hackathon Delivery
Design, facilitation, and follow-through that delivers real pilots
Facilitation
Professional event facilitation (virtual, in-person, or hybrid), real-time mentoring, structured judging workflows, and day-of logistics management. We keep energy high and teams focused.
Follow-Through
Post-event pilot development support, progress tracking dashboards, executive reporting, and accountability mechanisms. We ensure winning ideas become funded initiatives, not forgotten slide decks.
What to Expect
Our proven engagement process from kickoff to results
2 weeks
Discovery
We start by understanding your innovation objectives, organizational constraints, and success criteria. Stakeholder interviews ensure we design an event aligned with your strategic goals.
Deliverables
- Stakeholder interview summary
- Challenge definition document
- Success criteria framework
- Event objectives alignment
2-3 weeks
Design
Comprehensive event planning including challenge scoping, team formation strategy, judging criteria definition, mentor/judge recruitment, and platform configuration.
Deliverables
- Event structure and timeline
- Team formation plan
- Custom judging rubric
- Communication templates
- Platform setup and configuration
1-3 days
Execution
Professional facilitation of your hackathon event. We manage all logistics, keep teams on track, provide real-time mentoring, coordinate judging, and ensure smooth execution.
Deliverables
- Live event facilitation
- Real-time progress monitoring
- Mentor coordination
- Structured judging sessions
- Winner announcements and recognition
8-12 weeks
Follow-Through
The most critical phase that most organizations skip. We support winning teams in developing pilots, track progress against milestones, and report outcomes to executives.
Deliverables
- Pilot development support
- Progress tracking dashboard
- Executive status reports
- ROI measurement and reporting
2 weeks
Discovery
We start by understanding your innovation objectives, organizational constraints, and success criteria. Stakeholder interviews ensure we design an event aligned with your strategic goals.
Deliverables
- Stakeholder interview summary
- Challenge definition document
- Success criteria framework
- Event objectives alignment
2-3 weeks
Design
Comprehensive event planning including challenge scoping, team formation strategy, judging criteria definition, mentor/judge recruitment, and platform configuration.
Deliverables
- Event structure and timeline
- Team formation plan
- Custom judging rubric
- Communication templates
- Platform setup and configuration
1-3 days
Execution
Professional facilitation of your hackathon event. We manage all logistics, keep teams on track, provide real-time mentoring, coordinate judging, and ensure smooth execution.
Deliverables
- Live event facilitation
- Real-time progress monitoring
- Mentor coordination
- Structured judging sessions
- Winner announcements and recognition
8-12 weeks
Follow-Through
The most critical phase that most organizations skip. We support winning teams in developing pilots, track progress against milestones, and report outcomes to executives.
Deliverables
- Pilot development support
- Progress tracking dashboard
- Executive status reports
- ROI measurement and reporting
Proven Results
$60M+ Generated
We have helped enterprises generate over $60M in innovation value through professionally facilitated hackathons. Our clients see an average 80%+ pilot conversion rate—far above the industry standard of 20%.
Read Case StudiesCommon Questions
Why not just run it ourselves?
You absolutely can—but most internal teams lack experience running innovation events at enterprise scale. We have facilitated 50+ hackathons for Fortune 500 companies. We know what works, what fails, and how to avoid common pitfalls that waste time and budget.
What if we only need facilitation, not full service?
We offer flexible engagement models. Facilitation-only, design-only, or follow-through support as standalone services. Most clients start with full service because the integrated approach delivers the highest ROI.
How do you ensure follow-through actually happens?
Built-in accountability mechanisms: executive sponsorship commitments upfront, public progress tracking dashboards, quarterly outcome reviews, and contractual pilot funding requirements for winning teams. Follow-through is not optional—it is engineered into the process.
What is the typical timeline?
From kickoff to event: 4-6 weeks. From event to pilot launch: 8-12 weeks. Total engagement typically 12-18 weeks, with the option to run multiple events per year once the process is established.
Run it yourself with our platform
If you prefer to run hackathons in-house, our AI Hackathon Platform provides all the tools you need.
Ready to Run a Hackathon That Delivers?
Let's design an innovation event that produces real pilots, not just presentations.